Here are 100 sample write-ups categorized into key areas of employee performance issues. These are brief templates you can adapt for use in performance reviews, disciplinary actions, or HR records. Each includes a clear statement of the issue and can be adjusted depending on severity (verbal warning, written warning, final warning).
1–20: Attendance & Punctuality
- Employee was late to work 4 times in the past two weeks without notifying a supervisor in advance.
- Unexcused absence on [date] without prior approval or follow-up communication.
- Excessive tardiness is impacting team coordination during morning shifts.
- Pattern of leaving early without proper authorization observed for the past month.
- Failed to clock in/out properly, resulting in payroll inconsistencies.
- Took extended lunch breaks exceeding the allotted time on several occasions.
- Failed to report for a scheduled shift on [date], causing a disruption in department operations.
- No-call, no-show incident on [date] documented and addressed verbally prior to this write-up.
- Continues to use sick leave without required documentation after HR consultation.
- Frequently arrives unprepared for shift start (missing tools/uniform, etc.).
- Consistent failure to meet attendance expectations despite prior coaching.
- Returned late from vacation and failed to inform supervisor in advance.
- Left shift early multiple times without supervisor approval.
- Demonstrated disregard for shift scheduling, leading to staff shortage.
- Failed to follow proper call-out procedure on [date].
- Used unauthorized personal time during work hours.
- Repeated absences have caused disruptions in project delivery timelines.
- Misrepresented hours worked on timecard.
- Pattern of returning late from breaks has been observed and addressed.
- Refused to stay for scheduled overtime despite prior agreement.
21–40: Job Performance & Productivity
- Failed to meet performance benchmarks consistently over the past quarter.
- Submitted incomplete project reports, requiring additional team review.
- Demonstrates lack of attention to detail, resulting in rework and errors.
- Continues to miss deadlines despite prior feedback and support.
- Does not follow through on assigned tasks, requiring constant reminders.
- Reluctance to accept new assignments or responsibilities.
- Regularly produces substandard work despite having tools and training.
- Has not shown improvement after skill development sessions.
- Poor time management negatively impacting task completion.
- Demonstrated low output in comparison to team standards.
- Makes frequent errors that slow down team productivity.
- Lack of preparation for meetings and presentations.
- Inadequate documentation of work tasks despite process requirements.
- Failed to update task tracker or project management software regularly.
- Needed to be reminded repeatedly about quality control procedures.
- Does not follow standard operating procedures during task execution.
- Frequently needs tasks redone by coworkers or supervisors.
- Demonstrated minimal initiative on independent tasks.
- Has not adapted to software tools introduced over 60 days ago.
- Routinely ignores follow-up tasks after meetings or check-ins.
41–60: Behavior & Attitude
- Demonstrated unprofessional behavior in front of clients on [date].
- Displayed disrespectful tone when communicating with supervisor.
- Continues to challenge management decisions inappropriately during meetings.
- Rolled eyes and used sarcastic tone when receiving performance feedback.
- Exhibited hostility towards coworkers during shift changeover.
- Frequently complains about work duties, creating a negative atmosphere.
- Made inappropriate jokes in a shared workspace after prior warnings.
- Refused to participate in mandatory team-building activities.
- Dismissed safety instructions during training without valid reason.
- Uses personal phone excessively during work hours despite reminders.
- Has become argumentative during team meetings, stalling progress.
- Publicly criticized coworkers, creating tension within the team.
- Failed to comply with dress code despite verbal reminders.
- Disregarded workspace cleanliness and hygiene expectations.
- Made inappropriate remarks that could be interpreted as harassment.
- Repeated passive-aggressive behavior toward colleagues.
- Demonstrated resistance to feedback during performance review.
- Ignored instructions from supervisor during time-sensitive project.
- Failed to cooperate with team members on joint tasks.
- Engaged in gossip and negative talk about management.
61–80: Policy & Compliance
- Failed to complete mandatory compliance training by due date.
- Violated company email policy by sending personal messages on work email.
- Accessed restricted files without proper clearance.
- Shared confidential information during a public meeting.
- Did not follow cybersecurity protocol by using weak passwords.
- Repeatedly ignored sign-in/out policy for visitors and deliveries.
- Failed to wear required safety gear in designated zones.
- Submitted false information on reimbursement form.
- Ignored mandatory reporting procedure for workplace incident.
- Failed to adhere to data protection guidelines while handling client files.
- Downloaded unauthorized software on company devices.
- Took work-related materials home without supervisor approval.
- Failed to report a conflict of interest to HR.
- Ignored mandatory reporting channels for grievances.
- Failed to secure company equipment after use.
- Repeatedly uses company vehicle for personal errands.
- Misused company credit card for non-approved expenses.
- Shared login credentials with another employee.
- Did not follow COVID-19 protocols when symptomatic.
- Neglected required safety checks on machinery before use.
81–100: Customer Service & Teamwork
- Failed to respond to client requests within expected timeframe.
- Raised voice at a customer during a service interaction on [date].
- Provided inaccurate information to a client, leading to confusion.
- Ignored customer complaints and failed to escalate them.
- Did not follow proper return/refund protocol, resulting in client dissatisfaction.
- Demonstrated lack of courtesy during client interactions.
- Repeatedly avoided phone duty or client-facing responsibilities.
- Team members reported reluctance to assist during high-demand periods.
- Shows favoritism among clients, creating perception of bias.
- Did not notify supervisor about a critical client issue.
- Failed to follow up on client request, causing a delay in resolution.
- Miscommunicated information to client resulting in a lost sale.
- Frequently interrupts colleagues during team meetings.
- Refuses to share information with teammates, causing inefficiencies.
- Avoids team collaboration, opting to work independently even when not appropriate.
- Deliberately withheld important project updates from coworkers.
- Demonstrated unwillingness to assist new hires or interns.
- Shows minimal interest in contributing during collaborative sessions.
- Criticized other team members’ work in a non-constructive manner.
- Prioritizes personal agenda over team deadlines and deliverables.
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